Rolling Wireless is an international company with 20+ years of experience in developing cellular modems and software for automotive market. We are worldwide the largest 2nd Tier supplier of cellular modems to the automotive industry. Working at Rolling Wireless is joining a multicultural team at a high-growth organization.
To support fast-growing business opportunities, we are opening a new R&D site in Budapest, Hungary. The R&D site will consist mostly of software development engineers.
We are looking for an Office Admin who wants to work in a transparent, efficient, and fast-paced organization and actively participates in the opening of this site.
This position will report to the HR Director and assist the Site Director on a daily basis.
Duties & Responsibilities :
Reception and Office Management 50% :
- Manage reception area and office creating a welcoming experience for office visitors and staff, maintaining professionalism through appearance and interactions,
- Handle routing of incoming calls and mail communications daily ensuring timely,
- Manage reception, dispatch and sending of mails and parcels, shipment,
- Represent Rolling Wireless to visitors and other stakeholders whether in person, telephonically or any other medium of communication, professionally ensuring high customer service,
- Order office supplies to include coffee supplies ensuring due diligence in making purchases that are the most cost-effective options,
- Coordinate ordering, delivery, presentation, and clean-up of catering for visitors and staff for events, meetings etc,
- Liaise with building management and office security, and provide updates to Director as necessary,
- Manage the purchasing function and ensure inventories of office supplies to include but not limited to office and kitchen supplies and marketing materials (Business cards, folders, brochures etc.),
- Manage invoices for payment, and ensure a close follow-up with suppliers and accounting,
- Report employee queries regarding office management issues, maintenance, mailing, shipping, and supplies to Director for guidance,
- Organize office operations and procedures,
- Participate and in cases take the lead in the planning and execution of company events (i.e. in-house or off-site activities such as social events, meetings, celebrations, and conferences),
- Assist the Site Director and Employees with overall office clerical and administrative duties, as needed and approved by Director.
Human Resources 35% :
- Assist HR in on-boarding new employees,
- Lead efforts to automate paper documents and files,
- Schedule candidates meetings,
- Assist with open enrollment and benefit administration by following up with staff (occupational medicine, etc...),
- Reconcile invoices for Director review and signature,
- Maintain employee confidence and protects operations by keeping personnel data confidential,
- Assist on posting job announcements on local job boards.
Training Support 15% :
- Assist with training compliance notifications,
- Assist with scheduling trainings and securing meeting space,
- Assist with training preparation such as printing, binding, and gathering all necessary materials, as directed.
Education & Experience :
Bachelor degree is a plus,
Fluent in English and Hungarian,
Experience +3 years.
Knowledge, Skills & Abilities :
- This is a highly visible front-office role, and must be able to exude polish in appearance and communications,
- Possess a positive and professional demeanor and exceptional communication and phone skills,
- Strong organizational skills, handling multiple priorities while being attentive to details,
- Ability to make decisions and take appropriate actions,
- Ability to analyze and resolve office administrative and procedural challenges,
- Ability to organize own priorities and meet deadlines,
- Computer literacy including proficiency in MS Office Suite, Outlook, Teams etc. and have technical agility in working with multiple systems/databases,
- Effective oral and written communication skills with colleagues, management, and the general public,
- Anticipate needs, and have active interests in the Company’s well-being
- High degree of discretion in dealing with confidential information,
- High energy, optimistic, pleasant personality, proven customer service and people skills,
- Ability to be accessible and friendly,
- Must be efficient and dependable,
- Must have a professional demeanor and excellent work ethics.
Please send your resume in English !
